Accounting Assistent/In

Support
Employment Type: Staff-Full-time
Indicative Minimum Net Annual Salary: 50,032 EUR
Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Directorate of The Directorate of Corporate Services and Operations (COR) is responsible and accountable for the management of UNIDO’s human, financial and material resources, ensuring the capacity of the Organization to fulfil its mandate. Under the supervision of the Managing Director of the Directorate of Corporate Services and Operations, and in close coordination with other organizational entities within UNIDO, the Division of Financial Resource Management (COR/FIN) enables the Organization to implement its mandate through high quality, accurate, innovative and timely financial services. receipts and disbursements of funds, including payroll operation for Headquarters and Field staff; and accounting and reporting for both budgetary and extrabudgetary activities of the Organization. It also provides vendor master data management support and ensures appropriate internal controls in financial management, which includes full compliance with Anti-Fraud and Anti-Corruption policies and identifying, mitigating, and monitoring key financial and fiduciary risks.

PROJECT CONTEXT

The aim is to establish a two-year roster of qualified candidates to support the implementation of financial management activities across the various units within UNIDO’s Division of Financial Resource Management. Accounts, Payments and Payroll Unit (FIN/APP)

• Technical Cooperation Support Unit (FIN/TCU)
• Applicants should demonstrate relevant experience in at least one of the core functional areas covered by these units, such as budgeting and forecasting, financial reporting, treasury and cash management, payroll and vendor payments, financial oversight, and regulatory compliance.

Under the supervision of the First Reporting Officer, the Team Assistant is responsible for financial and administrative support and hands-on transactions in one of the below areas. The Planning and Budgeting Unit (FIN/PBU) is responsible for managing the Regular Budget (RB) and Operational Budget (OB) and reporting on their implementation. The Team Assistant is expected to support the Unit in tasks related to:

• Support alignment of available funds with assessed contributions for the Regular Budget (RB) and Programme Support Costs (PSC)
• Support administration of the Regular Programme of Technical Cooperation (RPTC)
• Support administration of the Innovation and Transformation Fund (ITF)
• Perform routine administrative and documentation tasks to support planning and budgeting activities

The Accounts, Payments and Payroll Unit (COR/FIN/APP) is responsible for accounting and payments for RB, OB, TC and other funds. The Unit prepares financial statements for all funds and projects. FIN/APP also manages payments of travel entitlements. It is also responsible for payroll of all UNIDO personnel and retirees, as well as payments of vendors, in full compliance with UNIDO’s regulatory framework. The Team Assistant is expected to support the Unit in tasks related to:

• Assist with accounting tasks for Regular Budget (RB), Operational Budget (OB), Technical Cooperation (TC), and other funds
• Support preparation of financial statements for funds and projects
• Provide administrative assistance in processing payments of travel entitlements
• Assist with payroll processing for UNIDO personnel and retirees
• Support processing of vendor payments
• Perform routine administrative and documentation tasks to support the Unit

The Treasury Unit (COR/FIN/TRS) is responsible for managing all UNIDO cash holdings and cash flows, liquidity, currencies, incoming and outgoing financial transactions, and investments. The Team Assistant is expected to support the Unit in tasks related to:

• Provide administrative support for development of long-term financial policies on cash management
• Support preparation of documentation and logistics for the Investment Committee

The Technical Cooperation Support Unit (COR/FIN/TCU) provides financial management, monitoring, control and reporting of all TC programmes, projects and activities financed from regular and extra-budgetary resources. The Team Assistant is expected to support the Unit in tasks related to:

• Support monitoring of expenditures and budget allocations for TC resources
• Provide administrative assistance in financial control processes
• Assist with preparation of financial reports for TC programmes and projects
• The function of Verification and Internal Controls (COR/FIN/FICV) is responsible for ensuring robust financial oversight, policy compliance, strengthened mechanisms for accountability over voluntary contributions, and the continued improvement of the Full Cost Recovery (FCR) framework. The function also supports compliance monitoring, financial verification, Bank Master Data (BDM) maintenance, policy development, and system enhancements aligned with audit findings. The Team Assistant is expected to support the Unit in tasks related to:
• Assist with financial oversight and compliance monitoring activities
• Provide administrative assistance for the Full Cost Recovery (FCR) framework
• Support maintenance of Bank Master Data (BMD)
• Provide assistance in policy development and documentation
• Support implementation of system enhancements aligned with audit findings
• Formal administrative/secretarial/clerical training or equivalent, is desirable.

Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.

A minimum of six (6) years of working experience in the related fields such as in finance, accounting, payments and audit of the post, is required.

• Experience with financial management, accounting standards (IFRS and/or IPSAS), budgeting, and fund administration in practice and/or international organizations is desirable.
• Experience and proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
• Experience with SAP or similar ERP software is desirable.

Fluency in written and spoken English is required. WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

For further information on salaries, refer to the International Civil Service Commission website: https://icsc.un.org/
All applications must be submitted online through the Online Recruitment System. UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process.